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Handle peak volumes

 Process high volumes of UCV claims on time during peak claim periods

Reduce manual effort

Free staff from processing every claim, allowing them to focus on exception cases and higher-value work

Improve compliance

Track claim progress through dashboards and audit trails while ensuring every claim is handled consistently  

What is Universal Credit Verification Automation?

 
 

UCV Automation uses RPA to automate the processing of UC claims. Routine, rules-based claims are processed automatically, while exception cases are identified for manual review, helping housing providers manage peak workloads more efficiently.

How does Universal Credit Verification Automation work?

 
 
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Access

Securely retrieve daily claim verification requests from the DWP portal

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Cross-check

Validate tenant details against your housing management system

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Flag

Identify and route exceptions for manual review based on pre-defined rules

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Submit

Automatically submit validated claims to the DWP

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Record

Log a full audit trail against the resident account for complete visibility and tracking

Who benefits?

 
 
 

Organisational level

 Smooth operations 

UCV peak periods are managed more effectively, helping maintain smooth operations and avoid delays in tenant payments.  

Housing leaders

 Greater visibility 

Improved visibility and control over UCV workloads, supporting better resource management, standardised claim handling, and stronger compliance.  

Income officers

 Increased capacity 

Less repetitive admin work and fewer errors, allowing teams to focus on complex cases and priority resident support  

Tenants

 On-time payments 

Faster, more consistent processing helps ensure payments are received on time 

 
Success Story

How Vico Homes Achieved Over £300k in Operational Savings with UCV Automation

Vico Homes transformed its UCV process through automation. By replacing a highly manual process with a scalable solution, Vico Homes improved operational efficiency, protected income, strengthened compliance, and enabled teams to focus more on supporting residents.

7,308

Hours saved

51,160+

UC claims verified

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Why Agreements Manager?

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Why choose Voicescape for UCV Automation?

  • Proven at scale across 35+ housing providers
  • Compatible with major HMS and CRM platforms
  • Continuously aligned with DWP changes ​with ongoing support and maintenance ​
  • Full audit trail and dashboard reporting for visibility and control ​
  • A single automation platform supporting multiple housing workflows ​

 
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Want to learn more about our UCV automation solution?

Contact us

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Connect With Your Communities

Harness the power of digital technology, behavioural insights and data
science to put you in touch with the right people, at the right time, in the right way.

Our Solutions

Collections

Collect rent arrears with ease

Whether it’s CTA or FTA, utilise automation to encourage customers to get in touch with you and release your income team’s capacity so they can work on the most complex cases.

From outbound to inbound

Outbound calls are time-intensive and unproductive. Build trust through technology so customers reach out to you.

Tailor your services

By investing in customer relationships, you can better understand their challenges and find solutions that best suit their needs.

Do more with less

Automating manual processes gives your team back valuable time to engage effectively with more of their caseload.

Caseload Manager

A major step change in the intelligent automation of arrears caseload management

Make personalised, automated interventions that are more likely to achieve the optimum outcome for you and your residents.

Predict behaviours

Ingest and analyse all your resident data and identify risks

Automate interventions

Intelligently route interventions where cases can be handled automatically

Maximise engagement

Drive optimal engagement with every resident, every time!

Compliance

Supercharge your inspection and compliance regime

Utilise digital technology to meet your property maintenance statutory obligations. Book, confirm and reschedule appointments effortlessly with an automated solution that drives efficiency.

Increase compliance visit bookings

Engage tenants who due are gas and electrical safety visits, appointments and inspections and drive up compliance visit bookings by 250%.

Create an audit trail

Easily refer back to a comprehensive audit trail that outlines each engagement attempt

Cut costs

Remove the cost of sending letters to book, confirm and reschedule appointments and reduce ‘no-access’ visits.

Feedback

Get a clearer picture of how tenants feel

Ask customers for feedback at the point of service delivery. Solve problems quickly, satisfy customers and strengthen relationships across the board.

Make data-driven service improvements

Collate feedback and use it to make decisions that make a noticeable difference to tenants.

Track performance

Send instant surveys, set targets and track KPIs so you know exactly how your tenants think you’re performing.

Free up resources

Give your customer service team resources and time back to focus their efforts where it really matters.

Engage

Easily run campaigns with multiple use cases

Roll out ad-hoc campaigns to capture feedback and establish non-transactional engagement, such as tenant welfare, using your existing resources.

Establish welfare

Identify tenants most in need of support

Manage campaigns

Run campaigns with multiple use cases

Gain feedback

Provide options for conversation and feedback

Wellbeing

Technology that assists independent living

Automate daily welfare checks and free your sheltered housing teams to engage residents with the greatest need.

Allocate resources effectively

Easily identify the people who are most in need of support and allocate your resources accordingly.

Give residents control

There’s no need for residents to wait by the phone for a daily call. Give them the freedom to choose how and when to be contacted.

Build good relationships

This freedom will lead to more sustainable, positive relationships with residents, making future engagements quick and painless.

We’ll help you…

Connect with your communities, strengthen relationships and build sustainable tenancies.

Create a culture of innovation based on a people-centred approach

Reach the right people — at the right time — with the right message

Award winning services

Simple and streamlined integrations

Voicescape’s product stack is developed to work with all popular technologies to make setup seamless. Whatever housing management, asset management, predictive analytics or telephony systems in the ecosystem you already have, Voicescape arrives with the ability to share information between platforms.

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