Improve compliance
Apply pre-defined rules to ensure every Direct Debit update is handled consistently and in line with rent review requirements.
Reduce tenant enquiries
Detailed account notes provide clear calculation records, enabling faster first-contact resolution for customer service teams.
Maintain accuracy
Ensure accurate Direct Debit updates are submitted on time so tenants are charged the correct amount
What is Direct Debit Uplift Automation?
Direct Debit Uplift Automation uses RPA to automate the Direct Debit update process for annual rent reviews. The end-to-end solution covers calculation, validation, submission, tenant communications, and account note creation, streamlining one of the busiest operational periods of the year.
How does Direct Debit Uplift Automation work?
Consolidate
Bring together data from multiple systems to support accurate rent calculations and Direct Debit updates.
Calculate
Apply predefined rules to calculate new payment amounts across varied rent scenarios.
Submit
Prepare validated records for timely submission to payment collection partners.
Notify
Issue tenant communications in controlled batches to manage enquiry volumes.
Record
Generate reports and automatically log amendment notes against resident accounts.
Who benefits?
Organisational level
Annual rent updates are managed more efficiently and consistently.
Housing leaders
Greater visibility and control support stronger compliance and resource planning.
Income officers
Less manual admin creates more time for higher-value work.
Customer service teams
Clearer account information supports faster enquiry resolution.
Tenants
Accurate updates provide greater clarity and confidence.
Success Story
How Onward Homes Streamlined 15K Direct Debit Updates with Automation
Onward Homes transformed its annual direct debit uplift process using Robotic Process Automation (RPA). The solution reviews 32k customer accounts, automatically identifies and updates 15k direct debit records with greater speed, consistency, and transparency. A previously manual process is now automated, reducing the need for manual intervention. The end-to-end process has been shortened from five weeks to 16 days, while processing productivity has improved by around 10×, delivering measurable operational and financial improvements, whilst enhancing customer experience.
15K
Direct debit updates processed
£81K
Annual cost savings
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Why Agreements Manager?
Why choose Voicescape for Direct Debit Uplift Automation?
- Built for social housing providers and designed around real rent review processes
- End-to-end Direct Debit uplift automation covering calculation, validation, submission, and tenant communications
- Integrates with leading Housing Management Systems and payment collection partners
- One automation platform that can scale across additional housing workflows
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Connect With Your Communities
Harness the power of digital technology, behavioural insights and data
science to put you in touch with the right people, at the right time, in the right way.
Our Solutions
Collections
Collect rent arrears with ease
Whether it’s CTA or FTA, utilise automation to encourage customers to get in touch with you and release your income team’s capacity so they can work on the most complex cases.
From outbound to inbound
Outbound calls are time-intensive and unproductive. Build trust through technology so customers reach out to you.
Tailor your services
By investing in customer relationships, you can better understand their challenges and find solutions that best suit their needs.
Do more with less
Automating manual processes gives your team back valuable time to engage effectively with more of their caseload.
Caseload Manager
A major step change in the intelligent automation of arrears caseload management
Make personalised, automated interventions that are more likely to achieve the optimum outcome for you and your residents.
Predict behaviours
Ingest and analyse all your resident data and identify risks
Automate interventions
Intelligently route interventions where cases can be handled automatically
Maximise engagement
Drive optimal engagement with every resident, every time!
Compliance
Supercharge your inspection and compliance regime
Utilise digital technology to meet your property maintenance statutory obligations. Book, confirm and reschedule appointments effortlessly with an automated solution that drives efficiency.
Increase compliance visit bookings
Engage tenants who due are gas and electrical safety visits, appointments and inspections and drive up compliance visit bookings by 250%.
Create an audit trail
Easily refer back to a comprehensive audit trail that outlines each engagement attempt
Cut costs
Remove the cost of sending letters to book, confirm and reschedule appointments and reduce ‘no-access’ visits.
Feedback
Get a clearer picture of how tenants feel
Ask customers for feedback at the point of service delivery. Solve problems quickly, satisfy customers and strengthen relationships across the board.
Make data-driven service improvements
Collate feedback and use it to make decisions that make a noticeable difference to tenants.
Track performance
Send instant surveys, set targets and track KPIs so you know exactly how your tenants think you’re performing.
Free up resources
Give your customer service team resources and time back to focus their efforts where it really matters.
Engage
Easily run campaigns with multiple use cases
Roll out ad-hoc campaigns to capture feedback and establish non-transactional engagement, such as tenant welfare, using your existing resources.
Establish welfare
Identify tenants most in need of support
Manage campaigns
Run campaigns with multiple use cases
Gain feedback
Provide options for conversation and feedback
Wellbeing
Technology that assists independent living
Automate daily welfare checks and free your sheltered housing teams to engage residents with the greatest need.
Allocate resources effectively
Easily identify the people who are most in need of support and allocate your resources accordingly.
Give residents control
There’s no need for residents to wait by the phone for a daily call. Give them the freedom to choose how and when to be contacted.
Build good relationships
This freedom will lead to more sustainable, positive relationships with residents, making future engagements quick and painless.
We’ll help you…
Connect with your communities, strengthen relationships and build sustainable tenancies.
Create a culture of innovation based on a people-centred approach
Reach the right people — at the right time — with the right message
Award winning services
Simple and streamlined integrations
Voicescape’s product stack is developed to work with all popular technologies to make setup seamless. Whatever housing management, asset management, predictive analytics or telephony systems in the ecosystem you already have, Voicescape arrives with the ability to share information between platforms.






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