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Improve compliance

Apply pre-defined rules to ensure every Direct Debit update is handled consistently and in line with rent review requirements. 

Reduce tenant enquiries

Detailed account notes provide clear calculation records, enabling faster first-contact resolution for customer service teams. 

Maintain accuracy

Ensure accurate Direct Debit updates are submitted on time so tenants are charged the correct amount 

What is Direct Debit Uplift Automation?

 
 

Direct Debit Uplift Automation uses RPA to automate the Direct Debit update process for annual rent reviews. The end-to-end solution covers calculation, validation, submission, tenant communications, and account note creation, streamlining one of the busiest operational periods of the year.

How does Direct Debit Uplift Automation work?

 
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Consolidate

Bring together data from multiple systems to support accurate rent calculations and Direct Debit updates.

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Calculate

Apply predefined rules to calculate new payment amounts across varied rent scenarios.

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Submit

Prepare validated records for timely submission to payment collection partners.

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Notify

Issue tenant communications in controlled batches to manage enquiry volumes.

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Record

Generate reports and automatically log amendment notes against resident accounts.

Who benefits?

 
 
 

Organisational level

 Efficient updates 

Annual rent updates are managed more efficiently and consistently.  

Housing leaders

 Greater control 

Greater visibility and control support stronger compliance and resource planning. 

Income officers

 Increased capacity 

Less manual admin creates more time for higher-value work. 

Customer service teams

 Faster resolution 

Clearer account information supports faster enquiry resolution. 

Tenants

 Clearer payments 

Accurate updates provide greater clarity and confidence. 

 
Success Story

How Onward Homes Streamlined 15K Direct Debit Updates with Automation

Onward Homes transformed its annual direct debit uplift process using Robotic Process Automation (RPA). The solution reviews 32k customer accounts, automatically identifies and updates 15k direct debit records with greater speed, consistency, and transparency. A previously manual process is now automated, reducing the need for manual intervention. The end-to-end process has been shortened from five weeks to 16 days, while processing productivity has improved by around 10×, delivering measurable operational and financial improvements, whilst enhancing customer experience.

15K

Direct debit updates processed

£81K

Annual cost savings

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Why Agreements Manager?

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Why choose Voicescape for Direct Debit Uplift Automation?

  • Built for social housing providers and designed around real rent review processes
  • End-to-end Direct Debit uplift automation covering calculation, validation, submission, and tenant communications
  • Integrates with leading Housing Management Systems and payment collection partners
  • One automation platform that can scale across additional housing workflows

 
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Want to find out more about Direct Debit Uplift?

Contact us

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Connect With Your Communities

Harness the power of digital technology, behavioural insights and data
science to put you in touch with the right people, at the right time, in the right way.

Our Solutions

Collections

Collect rent arrears with ease

Whether it’s CTA or FTA, utilise automation to encourage customers to get in touch with you and release your income team’s capacity so they can work on the most complex cases.

From outbound to inbound

Outbound calls are time-intensive and unproductive. Build trust through technology so customers reach out to you.

Tailor your services

By investing in customer relationships, you can better understand their challenges and find solutions that best suit their needs.

Do more with less

Automating manual processes gives your team back valuable time to engage effectively with more of their caseload.

Caseload Manager

A major step change in the intelligent automation of arrears caseload management

Make personalised, automated interventions that are more likely to achieve the optimum outcome for you and your residents.

Predict behaviours

Ingest and analyse all your resident data and identify risks

Automate interventions

Intelligently route interventions where cases can be handled automatically

Maximise engagement

Drive optimal engagement with every resident, every time!

Compliance

Supercharge your inspection and compliance regime

Utilise digital technology to meet your property maintenance statutory obligations. Book, confirm and reschedule appointments effortlessly with an automated solution that drives efficiency.

Increase compliance visit bookings

Engage tenants who due are gas and electrical safety visits, appointments and inspections and drive up compliance visit bookings by 250%.

Create an audit trail

Easily refer back to a comprehensive audit trail that outlines each engagement attempt

Cut costs

Remove the cost of sending letters to book, confirm and reschedule appointments and reduce ‘no-access’ visits.

Feedback

Get a clearer picture of how tenants feel

Ask customers for feedback at the point of service delivery. Solve problems quickly, satisfy customers and strengthen relationships across the board.

Make data-driven service improvements

Collate feedback and use it to make decisions that make a noticeable difference to tenants.

Track performance

Send instant surveys, set targets and track KPIs so you know exactly how your tenants think you’re performing.

Free up resources

Give your customer service team resources and time back to focus their efforts where it really matters.

Engage

Easily run campaigns with multiple use cases

Roll out ad-hoc campaigns to capture feedback and establish non-transactional engagement, such as tenant welfare, using your existing resources.

Establish welfare

Identify tenants most in need of support

Manage campaigns

Run campaigns with multiple use cases

Gain feedback

Provide options for conversation and feedback

Wellbeing

Technology that assists independent living

Automate daily welfare checks and free your sheltered housing teams to engage residents with the greatest need.

Allocate resources effectively

Easily identify the people who are most in need of support and allocate your resources accordingly.

Give residents control

There’s no need for residents to wait by the phone for a daily call. Give them the freedom to choose how and when to be contacted.

Build good relationships

This freedom will lead to more sustainable, positive relationships with residents, making future engagements quick and painless.

We’ll help you…

Connect with your communities, strengthen relationships and build sustainable tenancies.

Create a culture of innovation based on a people-centred approach

Reach the right people — at the right time — with the right message

Award winning services

Simple and streamlined integrations

Voicescape’s product stack is developed to work with all popular technologies to make setup seamless. Whatever housing management, asset management, predictive analytics or telephony systems in the ecosystem you already have, Voicescape arrives with the ability to share information between platforms.

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